Records – Implementation

The second type of records are implementation records. Implementation records demonstrate that the food safety system is operating as planned. They provide evidence that the activities were completed and are effective.

Implementation records include the operational data from activities; this information was collected during actual production, and provide the proof that you are supplying safe food to your customers. Example forms are shown here and can be downloaded from the Appendix, or you can use your own to capture the results of monitoring, corrective actions, and other activities, such as:

  • Preventive control monitoring data
  • Corrective actions taken
  • Verification activities
  • Supply-chain program implementation
  • Training

The implementation records can be listed in a “Records” column on the Process Preventative Control form.

FSPCA, (2016). PC Course Instructor Guide V1.2, page 13.

Basic information that should be on all records includes:

  • Name of record
  • Name and location of facility
  • Date and time where applicable
  • Measurement or observation
  • Product identification
  • Signature or initials of persons performing monitoring 
  • Signature or initials of person reviewing record

Monitoring records are used to document that food safety hazards have been controlled.

Monitoring Records

Corrective Action Records

Information that should go on a corrective action record includes:

  • Product identification
  • Volume on hold
  • Deviation description
  • Actions taken to prevent recurrence
  • Final disposition of product
  • Evaluation of testing results if relevant
  • Corrective action verification

Verification Records

Verification records should include:

  • Verification of monitoring and corrective action records
  • Calibration and accuracy checks of process-monitoring instruments
  • Product testing
  • Environmental monitoring
  • Supply-chain program verification
  • Reanalysis

Validation Records

Examples of Validation Records might be:

  • Process validation records
  • In-plant studies
  • Research studies
  • Journal articles
  • Industry or regulatory guidance